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Sharing lets other people work with you on one part of your life: a move you’re planning with friends, a goal your partner helps with, a project for your family. You share a life area, a goal or a project, and everything inside it comes along. This page covers inviting people, what they can do, answering an invitation, assigning tasks, and ending a share.
Sharing is part of Heym Pro, for both the person who shares and the person who accepts. Compare plans.

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What you can share

You can share a life area, a goal or a project. Access carries down to what’s inside it: Habits are never shared, even when they belong to a shared goal or life area. Single tasks and notes can’t be shared on their own. Put a task in a shared project, goal or life area, or link a note to a shared goal or life area.

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Invite someone

1

Open what you want to share

Go to the life area, goal or project and open its page.
2

Click Share

Click Share at the top right of the page.
3

Add their email

Type the person’s email address in Add people by email…, then choose Can edit or Can view next to it.
4

Click Invite

Click Invite, or press Enter. The person appears under People with access, marked Pending until they accept.
The Share button at the top of a project page with its window open: a box to type an email address, with Can edit and an Invite button, then People with access listing Lori Bennett (You) as Owner, Ines Vogel with Can edit and Tobias Lund with Can view, and Copy link at the bottom

The Share window of a project shared with two people

Once something is shared, its Share button shows two people instead of a lock. Copy link at the bottom copies the page’s address, so you can send it to the people you invited. The link opens only for people with access.

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Can edit or Can view

New invitations start at Can edit. Only the owner, the person who shared, can invite people or change their access.

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Accept or decline an invitation

An invitation appears in the sidebar under Shared, with the item’s name and who it’s from. A number next to Shared counts the invitations waiting for you.
The Shared section of the sidebar with one invitation to the goal Host a dinner for friends every month, its name cut short to fit, from Lori Bennett, with a check mark and a cross next to it, and below it the shared project Move to Lisbon
  • Click the check mark to accept. The item stays in your sidebar under Shared, and what’s inside it shows up in your lists next to your own things. Today and Upcoming leave out tasks assigned to someone else and tasks in anything you can only view, and shared tasks never show in your Inbox (see Inbox, Today and Upcoming).
  • Click the cross to decline. The invitation disappears.
If you invite an email address that doesn’t have a Heym account yet, Heym sends that address an email invitation. Once they sign up with that address, the invitation waits for them under Shared.

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Change someone’s access or remove them

Click Share, then click Can edit or Can view next to the person’s name.
The access menu next to Ines Vogel in the Share window, with Can edit checked, Can view, and Remove access in red
  • Choose Can edit or Can view to change what they can do.
  • Choose Remove access to take the item away from them. This also cancels an invitation that hasn’t been accepted yet.
If the person still has tasks assigned inside the item, Heym asks what should happen to them: Reassign all to… another person, Unassign all, or Leave assigned. When you open Share on something inside an item you already shared, such as a goal in a shared life area, the Share window says Shared via the outer item and lists those people too. Change their access on the outer item.

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Leave something shared with you

1

Open the shared item

Click it under Shared in the sidebar.
2

Click Shared

Click Shared at the top right of the page. A window lists the owner and the other people with access.
3

Click Leave

Click Leave next to your own name, then confirm with Leave.
The Shared window as Ines Vogel sees it on a shared project: People with access lists Lori Bennett as Owner, Ines Vogel (You) with a Leave button, and Tobias
The item disappears from your lists, and any tasks assigned to you there are unassigned. To come back, the owner has to invite you again.

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Assign tasks

Inside a shared item, a task can be assigned to the owner or to anyone who Can edit.
  1. Open the task.
  2. Click Assignee.
  3. Choose a person, or Me. Clear removes the assignee.
A task in the shared project Move to Lisbon with its Assignee menu open, listing Me and Ines Vogel, who is checked, and Clear
The Assignee line only appears on tasks inside something shared. You can also assign a task while typing it: see Type a task in one line. Once you’ve accepted something shared with you, Views also lists Assigned to me, with every shared task assigned to you (see Views and filters). If you only share your own things, that view isn’t listed: open a task someone assigned to you from its notification.

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Notifications

When someone assigns you a task, you get a notification in Heym and an email. The bell at the top of the sidebar shows a dot when you have unread notifications. Click it to see them, click one to open the task, or click Mark all read. To mark a single notification read or unread, point at it and click the button at its right (Mark as read or Mark as unread). The bell appears once you share something or accept a share. To stop the emails, turn off Notification emails in Settings → Notifications. Notifications in Heym stay on.

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Sharing and your plan

Sharing needs Pro on both sides: the owner to invite people, and each person to accept. On Free:
  • Clicking Share on something you haven’t shared yet asks you to upgrade.
  • Accepting an invitation asks you to upgrade. You can still decline it.
  • You can still open Share on what you already shared, to remove people or switch them to Can view. Inviting people and switching them to Can edit need Pro.
  • You can always leave something shared with you.
  • What’s already shared stays shared: items you shared, and invitations you accepted while you had Pro, keep working.
Items you can edit in someone else’s space count toward your own plan limits. Items shared with you as view-only don’t. See Free, Pro and Lifetime.

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Good to know

  • What others see about you. Everyone in a share sees each other’s names and photos. The owner sees the email address of everyone they invited, and everyone sees the owner’s. See Your account.
  • Shared tasks are marked. In your lists, tasks from a shared item show a small people icon.
  • Deleted tasks go to Trash. When someone deletes one of your tasks in a shared item, it goes to your Trash, marked Deleted by and their name. See Undo and Trash.

Projects

Plan a shared project with sections and milestones.

Views and filters

Find the tasks assigned to you.

Free, Pro and Lifetime

What’s included in Pro.

Reminders

Which emails Heym sends.