What's new

A set of smaller changes across life areas, goals, sharing, Home, the calendar and task lists.

• Archive. Life areas, goals, projects and habits can be archived instead of deleted, from Archive just above Delete in the ⋯ menu. An archived item keeps all its data but leaves its list and is read-only until Restore, in the same menu, brings it back. Show archived in View settings lists them at the bottom, and archiving a goal takes its subgoals with it.
• Habits and notes on goal and life area pages. Goal and life area pages list linked habits and notes below their tasks, and Add habit or Add note creates one already linked there.
• Completion dates for overdue tasks. Checking off an overdue task asks when it was done: the day it was due, Today, or Pick a date. It then counts on that day in the Completed view, the Activity graph and the calendar.
• Share button. Life areas, goals and projects have a Share button in the page header that opens the sharing panel right beneath it. An owner can switch anyone between Can edit and Can view after inviting them, and anyone it's shared with has Leave on their own row, in place of Remove from my list.
• Home. An Inbox widget joins Home, and clicking a task in Inbox or Today's tasks opens it right there. The Activity graph switches between Tasks and Habits, and Configure widgets in the ⋯ menu reorders widgets by dragging.
• German dates. With the language set to German in Preferences, a task's name understands German dates such as "morgen", "in 2 Wochen" and "nächsten Freitag", and English ones like "tomorrow" still work. In English, German dates are left alone, so "do 20 pushups" never becomes Thursday at 20:00. Durations like "30 Minuten" or "2 Std" work in either language.
• Overdue, oldest first. The Overdue group in Today and Upcoming now lists the oldest due date first, so each task that lapses joins the end of the list.
• Busy calendar days. When more than five items overlap at the same time on the calendar, five sit side by side and the rest collapse into a +N at the start of that stretch. Clicking it lists the rest.
• New buttons on empty pages. An empty Goals, Life areas, Projects, Habits or Notes page shows the same New button as its header under the empty message, such as New goal under "No goals yet".

Inbox, Today and Upcoming had no filters. Picking out Today's high priority tasks labelled Work, or everything labelled Errands in Upcoming, meant reading the whole page or rebuilding it as a saved view.

Each page now has a filter icon in its header. It opens a row of filters built like those in Views, with the Add filter menu already open when none are set. Each page keeps its own filters, saved as they change with no Save button, and they follow the account to every device. A violet dot on the icon shows that a filter is on, even with the row closed, and Clear removes them all. A task added while a filter is on starts out matching it, so it stays on the page.

Today and Upcoming offer Label, Life area, Goal, Project, Priority, Date and Duration, and filter their calendar too. The Inbox offers Label, Priority and Duration only, since a date, life area, goal or project takes a task out of it. Giving a task a life area now moves it out of the Inbox; before, only a date, goal or project did.

Project and Duration are new fields in Views as well. Duration compares a task's length in minutes or hours using =, ≠, >, <, ≥ or ≤, as in Duration ≤ 30 min, and is set or is not set finds tasks with or without one. Label, Life area, Goal and Project now list No label, No life area, No goal and No project, for tasks with none. Saved views now hide their filter row behind the same icon and dot, keeping it open while a view has unsaved changes.

Click the filter icon at the top of Inbox, Today or Upcoming to add the first filter.

A card on a project board showed only its checkbox and name, so seeing a date or a label meant opening the task. A column in the way could only be collapsed to a narrow strip, and a list section couldn't be hidden.

In View settings on a project's Tasks tab, the Group row now opens a Groups page. It sets the grouping (Section, Priority, Date or Assignee) and lists every group. Each can be dragged into a new order or hidden with its eye button. Empty groups now show, so a project grouped by Priority has High, Medium, Low and No priority to drop a card into, and Hide empty groups removes them. Date groups can't be dragged; Direction on the Groups page switches between Oldest first and Newest first, with No date last either way. The arrangement is saved per grouping, applies to board and list, and is the same for every collaborator.

A board column moves by dragging its name, and clicking a section's name renames it. Hiding replaces collapsing: a column's ⋯ menu has Hide group, plus Rename section and Delete section for sections. List group headers carry the same menu. No section now sits last on the board and can be moved or hidden like any other column.

For boards, View settings also has Display properties: Alignment, Date, Labels and, in a shared project, Assignee. Each one switched on shows as a chip under every card's name. Clicking a chip opens its picker on the card, and an unset property shows as an empty chip with its icon. Nothing is on by default, and each project keeps its own set.

Open a project's Tasks tab and click View settings to choose a layout, a grouping and the properties each card shows.

Checking off a task took a click on its checkbox, and undoing it meant reaching the Undo button at the bottom of the screen before it disappeared.

E now completes the task under the keyboard cursor, and reopens a completed one. The cursor moves to the next row, so E E E completes three tasks. With a selection, E completes the open tasks, or reopens them all if every one is done. It works in Inbox, Today, Upcoming in list mode, Views, a project's Tasks tab, goal and life area pages, and the task widgets on Home, which now have a keyboard cursor.

⌘ Z, or Ctrl Z on Windows and Linux, presses the Undo button on screen, whatever it came from: a completed task, a changed date, a deleted note. It goes back one step while that button shows, and in a text field still undoes typing. With a selection, ⌘ ⌫ (Ctrl Backspace on Windows and Linux) now deletes all of it, and one ⌘ Z brings it back.

In calendar mode on Upcoming, ← and → step back or forward by the range on screen, and T jumps to today. In the task drawer and the note and new-task dialogs, the arrow keys move between the name and the text below it. Projects moved to G then P, and the Pomodoro timer to G then F.

The Single-key shortcuts switch in Settings, under Preferences, turns off keys like C, E and G then I for anyone using voice control. Arrow keys, Enter, Esc and ⌘ shortcuts keep working. Press ? to find E under Lists, ⌘ Z under General and the calendar keys in a new Calendar group.

Nothing in Heym signalled that a task was about to start. Staying on time meant keeping the tab in view or setting an alarm elsewhere.

Tasks and habits now have reminders. Each one arrives as a system notification while Heym is open in a browser tab, background tabs included, or in the desktop app for macOS. A task's notification shows its name and "Starts at 2:00 PM" or "Due today", and clicking it opens the task.

In a task's details, Reminders sits under Labels. Click it and type "30m", "2h", "1w" or "2pm"; a plain "2" offers 2 minutes, 2 hours, 2 days or 2 weeks before. Relative reminders count back from the start time, and a clock time becomes "On the day at 2:00 PM", which also works for all-day tasks. A task holds up to 10. The bell button opens the same field when adding a task, and typing "Call mom !2pm" in a task's name moves "!2pm" into a reminder.

Habits get the same Reminders field, below Schedule. It fires on every scheduled day until that day is done; partial progress doesn't count. Skip or Fail silences it for the day. A habit with a weekly target, such as 3× / week, reminds daily until it's met, then stays quiet until next week. Set reminders… under Actions gives a selection of tasks or habits the same reminder.

Heym adds a default reminder when a task with no reminders gets a date or start time, and to every new habit. Out of the box that's 5 minutes before with a start time and 9:00 AM on the day without one. Habits created before this release start with none. Both defaults, and separate switches for task and habit notifications in each browser, are in Settings → Notifications.

The sidebar showed every page in one fixed order. The time format and the first day of the week couldn't be chosen, and the start page could only be set from a menu on Home.

Settings now has a Sidebar section. Each page under Main and My Life, and the Shared section, can be set to Always show or Never show. A hidden page leaves the sidebar only: it still opens from the command menu (⌘ K, or Ctrl K on Windows and Linux), its link and its shortcut, such as G then U for Upcoming. Drag a row's grip, or choose Move up or Move down, to reorder pages within their group. Turning off Show task count hides the number of open tasks next to Inbox and Today, and Reset to default undoes everything.

In the new Date & time section, Time format sets 24-hour or 12-hour for the times on tasks, the calendar's hours, the start-time picker and a habit's scheduled time. By default it follows the language: 12-hour in English, 24-hour in German. Week start can be any of the seven days. Calendar grids, date pickers and the habit week strip begin on it, weekly habit percentages are counted over it, and Next week lands on it.

Preferences has a new Default start page row, the same setting as Default start page in the ⋯ menu on Home. Both now offer Last visited next to Home, Inbox and Today. With it, Heym opens on the last page visited: a list, a view, or a single project, goal or life area, with a project reopening on its last tab. The last page is remembered per browser and device, and cleared on sign-out.

Sidebar and Date & time are in Settings, just below Preferences.

Selecting several items and acting on all of them at once worked in task lists only. Every other list meant going through items one at a time.

The same selection now works in Projects, Goals, Habits, Notes, Life areas and Trash, with the keys task lists already use. X adds the focused item or takes it back out, ⇧ ↓ and ⇧ ↑ extend the selection, ⌘ A (Ctrl A on Windows and Linux) selects everything visible and Esc clears it. A bar at the bottom of the page counts what is selected, and its Actions button opens the command menu on the selection, as ⌘ K does.

Projects and goals can be marked completed or deleted together. Deleting a project moves its tasks to Trash, and deleting a goal deletes its subgoals and unassigns its tasks. If any selected goal still has open subgoals, completing asks once for the whole selection: Complete all, or Just these goals. Habits can be deleted together, completion history included. Life areas can too, and their goals, habits and tasks stay, without a life area. Deleted notes go to Trash, and one Undo brings back all of them. In Trash, the Tasks and Notes tabs restore a selection or delete it forever.

Deleting projects, goals, habits or life areas, or deleting forever in Trash, asks for confirmation first. Items an action can't apply to, such as those shared with you as Can view, can still be selected; the action skips them and says so: Deleted 3 of 5. On a life area's or a goal's page, click into its goals to select them.

Press X on an item in any of these lists to start a selection. ? lists every selection key under Lists.

A set of smaller changes across tasks, habits, notes and the sidebar.

• Dates and times in a task's name. Type "Call Ana tomorrow 3pm-5pm" and it saves as "Call Ana", due tomorrow, from 3pm to 5pm. The words Heym read as a date stay highlighted while you type, and clicking one deletes those words and the date with them.
• Length without a start time. How long a task takes and when it starts are set separately, so a task can be 45 minutes long with no time of day on it, and clearing one leaves the other in place.
• Time zones. A time typed into a task moves with you unless you set a time zone on it. Set one to Berlin and Heym shows it on your own clock, marks it overdue at the Berlin time, and files it under Morning, Afternoon or Evening in Today to match. A block drawn straight onto the calendar keeps the zone you drew it in.
• Grouped by life area. Goals, Habits and Notes now open grouped by life area. If you have already chosen a different grouping on one of those pages, Heym keeps it.
• Markdown paste. Paste plain markdown into a note, a task description or a project's Overview and it keeps its formatting: three levels of heading, bulleted and numbered lists, checkboxes, quotes, code blocks, dividers and links.
• A daily limit for habits. A habit you tick off a set number of times per week, month or year can also limit how many of those ticks count in one day, so "6× per week" with a limit of one needs six different days.
• Collapsed sidebar sections. My Life, Favourites and Shared stay collapsed or open the way you left them, every time you open Heym and on any computer you sign in to.
• Underline. Underline joins bold, italic and strikethrough in the formatting toolbar, with ⌘ U as its shortcut, and underlined text is still underlined when you reopen the note.
• Pixel art covers. Choose a cover for a life area and the Gallery now has a Pixel art section: twelve illustrated landscapes, one for every life area colour.

After a fortnight the Inbox is one long list with the newest thing on top, and Today is split by time of day. Finding your high priority tasks in either one, or everything with one label, meant reading the whole list.

Both now have a View settings button in the header. Inbox sorts by Manual, Priority, Created or Name, and Today adds Date. Choosing the same sort again reverses it, and an arrow shows the direction. Inbox groups by Priority or Label; Today groups by Goal, Life Area, Priority, Label or Time of Day. A life area or goal group is headed by that area's or goal's own coloured icon, and any group folds shut.

Tasks can be dragged from one group into another. Dropped under a different life area or goal, a task moves there and loses whatever it was aligned to before; dropped under a label it takes that label, and under Morning it starts at nine, for an hour. A task added inside a group already belongs to it.

Sorting and grouping are saved to your account and apply on every device you use.

Not everything you keep in Heym is only yours. A house move, the family budget, a training plan somebody else wrote for you. Getting another person near any of it meant reading the list out to them, or keeping a second copy somewhere you could both reach.

You can now invite people by email to a life area, a goal or a project. An invitation carries one of two levels, Can edit or Can view, and applies to everything inside: the tasks, notes, sub-goals and projects underneath it. Nothing is shared until it is accepted, and an invitation sent to an address with no Heym account waits until they sign up.

A Shared section appears in the sidebar, holding pending invitations, the items you have accepted, and what you have sent out. Edits from the other side arrive within about a minute, without reloading the page.

Anything a collaborator creates inside a shared item belongs to its owner, so it stays put when they leave. Nobody you invite can delete the thing they were invited to: their option is Remove from my list, which changes nothing for anybody else. In trash, anything they deleted is labelled with their name.

Open the ⋯ menu on any life area, goal or project and choose Share. Sharing comes with a paid plan.